Every Superhero Needs a Sidekick
You have a lot to do and a limited amount of time, so it makes sense to outsource the routine stuff. Our team has extensive nonprofit administrative support experience and can jump right in to free up your time. Check out the list below and see what you’d like to get off your list and onto ours.
NOTE: This is a list of some of our common support areas and tasks but you can book a 30 minute chat to learn more about how we could support your specific needs. No pressure, no obligation.
We work with many different software programs including the following but we’re happy to learn new ones. We use what you have but are also able to recommend – and help you setup – platforms that will create some efficiencies for the organization.
- Wild Apricot
- Memberclicks
- Mailchimp
- Constant Contact
- Smartsheets
- Canva
- Zapier
- Box
- Dropbox
- Quickbooks
- Microsoft Suite
- Hubspot
- Instrumental
- Grantstation
- Little Green Light
- Google Workspace
- WordPress
- Wix
- Squarespace
- Salesforce
Grant Management
Need a hand finding, tracking, and submitting grants? We can do that.
- Research grants
- Assist with collecting materials and drafting submissions
- Setup and maintain grant deadlines and submission tracking.
- Assist with grant reporting
Classes and Continuing Education
Let us help register students, support the classes, and organize the continuing education process.
- Student registration, tuition, and general support
- Assist instructors with syllabi distribution and class setup
- Manage attendance, create and distribute CE certificates
- Complete and maintain accreditation paperwork
Financial
Financial tracking is critically important and we can help manage the chaos.
- Pay bills or track bill due reminders
- Send invoices and receipts
- Fill out expense reports and track reimbursements
- Create invoices and post payments
Marketing and Website Updates
We have talented designers ready to take your ideas to the next level and tell the world who you are.
- Create flyers, brochures, email newsletters, and more
- Update event information
- Setup online donations for ongoing use or specific campaigns
- Setup email sign-up forms and landing pages
Event Management
From events large to small, we’ll help make it an outstanding experience for your attendees
- Setup and monitor registrations
- Create marketing materials and promote the event
- Send post-event communications and materials
- Assist with sponsor management
- See our full Event Management Services options
Donors and Members
It’s critical you acknowledge the people who support your organization
- Setup and maintain membership tracking systems
- Answer member questions and supply reports
- Setup and maintain donor databases
- Ensure donors receive acknowledgements
- Assist with onboarding volunteers
“Darcy and her team at Nonprofit Ops Pro are an incredible asset. Their work is always top notch and the diversity of knowledge brought to our organization is invaluable to our mission. Last but not least, it is a pleasure to work with such wonderful people!”
Jamie Swezey – Footprint Project
Pricing and Value
Nonprofits rely on strong administrative systems — but many teams simply don’t have enough internal capacity to keep everything running smoothly.
Nonprofit Ops Pro provides reliable administrative support through simple, flat-rate monthly packages. No hourly surprises, no confusing invoices — just consistent support your organization can depend on. Learn more about the cost of hiring internal staff v. working with us.
Choose the level of support that fits your team.
| Package A | Package B | Package C | |
|---|---|---|---|
| Monthly Administrative Support | 40 Hours | 80 Hours | 160 Hours |
| Monthly Investment | $2,000 | $4,000 | $8,000 |
| Best For | Small nonprofits needing part-time admin help | Growing organizations with ongoing administrative needs | Organizations needing consistent, high-capacity administrative support |
| Administrative Task Support | ✔ | ✔ | ✔ |
| Operations Coordination | ✔ | ✔ | ✔ |
| Document & Process Management | ✔ | ✔ | ✔ |
| Event & Meeting Administrative Support | ✔ | ✔ | ✔ |
| Email & Task Coordination | ✔ | ✔ | ✔ |
| Priority Response Time | ✔ | ✔ | ✔ |
| Dedicated Support Relationship | ✔ | ✔ | ✔ |
Flat-rate packages provide:
✔ predictable monthly budgeting
✔ reliable administrative capacity
✔ support without worrying about billable minutes
✔ consistent help when your team needs it
Your team gains an experienced administrative partner without the cost of hiring additional staff. We bring:
- Over 20 years experience with nonprofits
- Systems and process expertise so we’re not just doing the tasks, we’re working with you to increase efficiency
- Short learning curve so we can get up to speed quickly with little or no training
- Friendly, collaborative, teamwork-oriented assistance
- No need to pay benefits for this independent contractor setup
- Long term partnership so you have continuity throughout leadership changes and don’t have to rehire internal staff
How much is it costing your organization in time, efficiency, and lack of growth to handle these tasks in-house?
Ready for Reliable Administrative Support?
If your nonprofit needs organized systems, dependable administrative help, and fewer things falling through the cracks, Nonprofit Ops Pro is here to help.